Every year, the University of Potsdam sends around 350 students and lecturers to European partner universities as part of Erasmus+. At the moment, the University of Potsdam even occupies fifth place in the teaching staff mobility. But Erasmus+ offers more!
The technical and administrative staff (central and decentralized) can also benefit from the program. The program offers the opportunity to travel to partners to exchange experiences, to attend internships or to gain further education.
For continuing education and training purposes, university staff may be employed at a German university to be promoted to a receiving institution participating in the "Erasmus+" program, or to any other institution located in another programming country that is active in the labor market or in education, training or youth. This activity promotes the professional development of higher education staff through training abroad (except for conferences) and through visits to a partner university or equivalent facilities abroad.
The minimum length of stay at the receiving institution should not be less than two working days and should not exceed 60 days.
Alternate applicants may be considered depending upon the availability of funds.
Prerequisite for the implementation of mobilities for further education and training purposes at a partner university are signed Interinstitutional Agreements - the Erasmus+ contracts. These will usually not have agreed upon mobilities for further education and training purposes, therefore short supplementary agreements have to be concluded after the partner university has given a commitment to support such a mobility. For this purpose, please contact Ms. Kettmann.
However, STT can also be supported at an institution located in another program country that is active in the labor market or in the fields of education, training or youth:
The minimum period for a stay has been set at two working days. 60 days is the maximum eligibility period. Pure travel days are not included, although a distance allowance is paid here.
The aim is to make as many employees as possible "mobile". If there are more applicants than funds available, the applications will be checked against the entries in the "Mobility Agreement" in the PROPOSED MOBILITY PROGRAMS section and decisions will be made on this basis. Priority will be given to applications from technical and administrative staff (centralized and decentralized). We would like to draw the attention of lecturers to the possibility of traveling to partner universities within the framework of the Lecturer Mobility (STA).
With the approval of the International Office, you will receive an overview of the funding provided by the Erasmus+ program.
Because resources are limited and the International Office endeavors to promote as many teaching assignments as possible, it may happen that mixed funding is created. The permit states that you receive both Erasmus + and zero grant funding. This means that only a certain number of days of mobility can be funded.
The authorization, unlike the total period of stay, includes a fixed number of days for which financial support can be granted. The remaining days are known as zero-grant days, which are included in the total funding period but can not be funded. Additional costs that are not covered by the Erasmus + funds can also be met from other sources of funding.
Billing is according to Federal Travel Expenses Act. So you will be reimbursed for the actual expenses incurred. For this it is necessary that you send the required documents and billing forms to the International Office.
The following appropriations may be requested separately and are made available to the International Office within the limits of the available resources:
|destination||amount each day of activity until day 14||amount each day of activity from day 15 to 60|
|Denmark, Finland, UK, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden||180 Euro||126 Euro|
|Belgium, Germany, France, Greece, Italy, Malta, Netherlands, Austria, Portugal, Spain, Cyprus||160 Euro||112 Euro|
|Bulgaria, Estonia, Croatia, Latvia, Lithuania, North Mazedonia, Poland, Romania, Serbia, Slowakei, Slovakia, Czech Republic, Turkey, Hungary||140 Euro||98 Euro|
|simple distance||amount (unit cost) per participant (round trip)|
|10 - 99 km||20 Euro|
|100 - 499 km||180 Euro|
|500 - 1.999 km||275 Euro|
|2.000 - 2.999 km||360 Euro|
|3.000 - 3.999 km||530 Euro|
|4.000 - 7.999 km||820 Euro|
|8.000 km und mehr||1.500 Euro|
The following documents must be complete for the Erasmus+ Program in order to be eligible for funding:
Once you have submitted the signed Mobility Agreement, you will receive the Grant Agreement by e-mail. This must be returned to the International Office for signature prior to commencement of mobility.
With the approval, you will receive the Mobility Agreement, which you fill out and send signed to the host institution (a scanned version is sufficient here). Afterwards you submit the signed Mobilty Agreement by both sites to the International Office no later than 8 weeks before the start of mobility.
Business Travel Application
The business travel application is first submitted by the International Office for Financial Audit (by Martin Müller) and finally approved by the supervisor. This must be available before mobility begins. Anticipate payments (80% of the funding amount) can be applied for in accordance with the regulations of the University of Potsdam earliest 30 days before the start of mobility.
Certificate of Stay
With the Grant Agreement also provides the International Office the Certificate of Stay, which is completed by the partner institution. Please make sure that the given data comply with the Grant Agreement.
Upon completion of the mobility, you will receive an invitation by e-mail to complete the EU questionnaire. This replaces the previous report.
The application deadlines are 30 June and 30 November. If a mobility has been arranged at short notice, please contact us. Requests after the deadline can also be funded if funds are still available.
You send the completed and signed Mobility Agreement (as a scan) to the partner university for signature. Afterwards, you forward the signed version to the International Office at the latest 8 weeks prior to the mobility.
You will then receive the Grant Agreement, signed and returned to the International Office before commencing any mobility.
Make a business travel application (financial audit: Sandra Nothmann of the International Office). You may apply for a anticipated payment 30 days before the start of the mobility.
If you are unable to do the mobility, please return the funds to the International Office so that the funds can be redistributed.
Let confirm the length of your stay including working days by means of the Certificate of Stay. You will receive the template by e-mail together with the Grant Agreement.
You submit your travel expenses statement along with the required supporting documents along with the Certificate of Stay and the approved business travel application in the International Office. The reimbursement amount will be made after examination by the travel cost center in D3.
Later, you will receive an invitation by e-mail to complete the EU questionnaire (EU Survey), which you fill out online.
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