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E-Assessment Concept of the Universität of Potsdam

As part of the E-Learning Strategie (PDF) of the University of Potsdam adopted by the Senate in May 2017, the topic of e-assessment was identified as one of the five measures to be implemented as a matter of priority. As part of the eLiS-Projekts, a concept for e-assessments at the University of Potsdam was developed in cooperation with BLuM and ZIM.

The long-term goal is to fully support time-flexible (synchronous and asynchronous) e-exams and online exams incorporating multimedia content. To achieve the goals, measures are to be implemented at different levels.

Grafik mit Tablet, Büchern, Sanduhr und erhellender Glühbirne
Source: AdobeStock

Areas of action

Didactic measures

  • Possibilities of providing quality-assured and peer-reviewed question pools
  • Support for question design, examination organization and implementation
  • Stimulus for the embedding of e-assessment in the quality development of teaching

Organizational measures

  • Networking of e-assessment stakeholders and question pools
  • Clarification of responsibilities
  • Staffing for technical and organizational support of e-assessment
  • Continuous evaluation and review of developments in the field of e-assessment

Legal measures

  • Anchoring electronic examinations in the examination regulations
  • Compliance with data protection and examination law standards
  • Preparation of handouts on examination law and service offers for case-related clarification of individual concerns

Technical measures

  • E-assessment infrastructure (structural expansion, equipment of examination rooms, server) for time-flexible taking of e-examinations
  • Comprehensive support for the implementation of e-exams and online exams, including archiving, viewing, and booking
  • Enabling location-independent e-exams

Project Stages

The following diagram summarizes the individual cascading stages and provides an overview of the individual measures, the initial effort to be made and the resources required for a transition to permanent operation.

Central Moodle platform för e-exams

A central Moodle platform is made available for conducting e-exams, so that the spectrum offered by Moodle with its question types and functionalities can be accessed. Compliance with legal framework conditions is ensured, and extended functions are offered for the execution, performance booking, archiving and inspection. All organizational and technical tasks (including entering the questions) are the responsibility of the instructors. The e-exams will initially be held in pool and training rooms at ZIM.

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E-examination rooms at the University of Potsdam

Students can take e-exams under the supervision of teachers in the existing pool infrastructure of the ZIM. The infrastructure of the pool rooms will be expanded in such a way that the lecturers for e-examinations will be able to compile the desired examination environment with the corresponding software themselves in advance using Moodle. Teachers themselves are responsible for the implementation and content of the examination. The examination environments in the pool rooms meet the requirements of data protection and legal requirements for e-examinations. A contact person is available for technical support of the e-exams.

Brandenburg E-Assessment Center at the University of Potsdam

In a Brandenburg-assessment center, students can take the exams, stored there, at flexible times. Examinations from other cooperating universities in Germany and abroad can also be taken in this way, which is ensured by a supervisor who is always present. In addition, online exams can be taken without the physical presence of the examinee, thus enabling aptitude tests and placement tests for international students to be taken across national and time borders. The e-assessment center represents a further expansion stage of the outlined e-examination rooms. With a complementary infrastructure and appropriate software, any subject- and university-specific testing requirements can be realized. The staff takes care of all organizational issues related to the preparation, implementation and follow-up of the various forms of examinations.