Digitalization of the administration

In May 2019, a digitalization strategy for the Central University Administration (ZUV) [as of: 28.06.2019; only in german on the intranet] was adopted. In it, the administration sets itself the goals of

  • to offer essential services in a user-friendly, service-oriented, digital and centralized manner in one place,
  • continuously review and improve processes, make them transparent, and use digital systems to inform all parties involved in the process,
  • to strengthen the digital skills of ZUV employees,
  • create infrastructural and organizational conditions for digital requirements.

To implement the goals, a steering group consisting of the heads of Departments 1-4, the Central Department, Building Administration, Security, Organization, University Building Management Potsdam - Potsdam University Division, and the Center for Information Technology and Media Management, as well as the Chief Information Officer and the Chancellor, has been established. The steering group deals with fundamental decisions regarding IT at ZUV and makes recommendations on prioritizing IT projects for the administration.

Projects in progress

E-Invoice / Document Management

Digital student record

Introduction of a digital student file


WHK processes

Digitization of personnel processes of scientific assistants



Conception and implementation of workflow components for the digitization of ad hoc processes

Digital services


  • Digital invoice processing

SPP - Service Portal for Personnel at the University of Potsdam

  • Administration of business trip requests
  • Online application


  • Procurement management
  • Third-party funding announcements

BI.UP - Business Intelligence System at the University of Potsdam

  • Statistics and key directories in the areas of students and finances
  • Decentralized account balance display


  • Study administration