Conditions for participation

People in status groups 1 to 4 are eligible to participate in the sports program of the Academic Sports Potsdam.

Participation in the sports program of the Academic Sports Potsdam is generally subject to a fee. The amount of the fee depends on the participant's membership in the respective status group.

Die Teilnahme am Hochschulsportprogramm ist grundsätzlich kostenpflichtig. Die Höhe des Entgeltes richtet sich nach der Zugehörigkeit der teilnehmenden Person zur jeweiligen Statusgruppe.

Prices are adapted for the lecture-free period.
There may be price adjustments in certain sports that are particularly material- or rental-intensive.
Sports trips, training and further education and offers from third parties are excluded from this regulation.

Booth: 30.09.2021

Each successful booking of a sports course is binding and entails a payment obligation. We reserve the right to demand this legally if necessary.

Electronic direct debit (SEPA)

By entering an account number during the online booking process, the Academic Sports Potsdam is authorized to collect the stated fee from the specified account by direct debit. The pre-notification of the direct debit will be sent by email at least 3 days before the due date. In justified exceptional cases (foreign students without an account in Germany), a cash payment can be made during the office hours of the Academic Sports Center in the secretary's office. Card payment is not possible.

Non-payment of the direct debit

In the event that a direct debit is not collected due to an objection, incorrect bank account information, or insufficient funds, the name, address, and e-mail address of the participant may be used by the Academic Sports Potsdam so that a claim for payment can be made. By participating in the payment system, the participant also agrees that in case of non-payment, this fact will be recorded in a blocking file. The blocking will be lifted as soon as the fee for the booked event as well as the bank chargeback costs charged to the Academic Sports Potsdam (currently between 5,11 € and 10,11 €) have been paid. These bank chargeback costs are automatically added to the fee due. You reserve the right to prove that the Academic Sports Potsdam has suffered less or no damage.

We would like to point out that any outstanding payment amount will be demanded by Academic Sports Potsdam in a judicial dunning procedure.

Refunds
Deposit refunds and refunds of fees for cancelled courses or after accepted withdrawals/cancellations will be made by the Academic Sports Potsdam in the form of a non-cash transfer.
A refund of paid fees is generally not possible. This does not apply to course cancellations by Academic Sports Potsdam. In the event that an offer is cancelled without substitution, the participant will receive a refund of the fees paid.

Access to all rooms and sports facilities that are used at events of the Academic Sports Potsdam is only permitted to people who are entitled to participate.

The Academic Sports in Potsdam is structurally organized by the Academic Sports Center (ZfH) and the Association for Funding of Academic Sports (Verein zur Förderung des Hochschulsports e.V.). Courses and events that take place in sports facilities of the University, the Film University and the University of Applied Sciences are regulated within the fee schedule of the ZfH. The Association regulates all courses, events and participations that take place in municipal sports facilities or that fall outside the scope of the fee schedule due to their cost intensity or participant status. This construct is necessary in order to provide a high volume and quality of sporting activities and to guarantee a structured, complementary offer. Activities and capacities are to be bundled and shared.

The halls may only be entered in clean indoor shoes with a non-coloring sole, which are used exclusively in sports halls. For all outdoor sports, further regulations regarding footwear apply, which are listed in the respective regulations for use. Suitable clothing appropriate to the frame must be worn during the activities. The relevant instructions in the respective course descriptions must be observed.

It is strictly prohibited to take phots of or to film exercising instructors and participants of the Academic Sports Potsdam. Such recordings are only permitted after prior consultation with the management of the Academic  Sports and with the explicit approval of the individuals affected.

Bringing animals to events is strictly prohibited.

Open fire is prohibited in all rooms and sports facilities used by Academic Sports Potsdam. The preparation and serving of drinks and food in the rooms and sports facilities used by the Academic Sports Potsdam is prohibited. Exceptions only after prior consultation with the management of the Academic Sports Potsdam.

The use of all sports facilities is also governed by the terms of use of the respective facility, which contain regulations for proper and purpose-specific use. The terms of use are binding.

The instructions of the instructors and other people complying with the householder's rights must be followed. All behaviour that is contrary to the proper course of sporting events, disturbs others or poses a danger to people, buildings or property must be avoided.

Information on privacy

We process your personal data in compliance with the applicable data protection regulations, in particular the EU-Datenschutz-Grundverordnung (DSGVO) and the Brandenburgischen Datenschutzgesetzes (BbgDSG).

Responsible for data processing:

The following are jointly responsible for data processing:

Registered Association for the Funding of Academic Sports Potsdam

represented by the board
Am Neuen Palais 10
14469 Potsdam
Phone: +49 331 977-1428
Fax: +49 331-977-1281

University of Potsdam

represented by the President, Prof. Oliver Günther, Ph.D.

Am Neuen Palais 10
14469 Potsdam
Phone: +49 331 977-0
Ffax: +49 331-97 21 63

There is an agreement between those responsible in accordance with Art. 26 DSGVO. Thereafter, the Association for the Funding of Academic Sports Potsdam Association for the Funding of Academic Sports PotsdamAssociation for the Funding of Academic Sports Potsdamtakes over the following processing in connection with the booking and implementation of sports courses:

• the organization of the registration process for the entire range of courses
• the data processing in connection with your extraordinary membership in the association, which is justified by booking a course
• the data processing necessary for the collection of the course fees
• the data processing in connection with the information about future offers of the Academic Sports Center at the University of Potsdam and the Registered Association for the Funding of Academic Sports Potsdam
• the production and use of photo and film recordings for the public relations work of the association

The Association for the Funding of Academic Sports Potsdam also acts as the primary point of contact for the assertion of data subject rights according to Chapter 3 of the DSGVO.

The Academic Sports Center at the University of Potsdam handles the following processes:

• As far as courses and events take place in sports facilities of the University of Potsdam, the Film University and the University of Applied Sciences Potsdam, your personal data will not only be processed by the Registered Association for the Funding of Academic Sports Potsdam, but also by the Academic Sports Center at the University of Potsdam.
• If you have registered as an alumnus or an alumna when booking the respective course, a random sample of data will be compared with the alumni portal to confirm that you belong to the status group you specified.
• Photo and film recordings for the University of Potsdam's public relations work are carried out by the Academic Sports Center at the University of Potsdam.

If photos and film recordings serve both the public relations work of the University of Potsdam and the Registered Association for the Funding of Academic Sports Potsdam, an overarching cooperation takes place to achieve this purpose.

Purpose of data processing

1. The purpose of processing your data (name, address, status, telephone number, e-mail address) is the booking and execution of sports offers. In case of cancellations, your account data (IBAN and BIC) will be processed additionally for the refund of already paid course fees.

2. In addition, we would like to inform you by e-mail about future sports offers and events of the Academic Sports Center and the Association for the Funding of Academic Sports Potsdam

3. For the public relations work of the University of Potsdam and the Association for the Funding of Academic Sports Potsdam photographs and films can be taken during the events and used in print and web publications of the University.

Legal grounds of the data processing

1. With the booking of an event or a course you acquire the extraordinary membership in the association according to § 5 paragraph 1 sentence  3 of the statutes of the Association for the Funding of Academic Sports Potsdam At the same time, you also use the Acadmic Sports Center of the University of Potsdam, a central university institution.

The legal basis for the data processing by the Association for the Funding of Academic Sports Potsdam is, due to the extraordinary membership in the association article 6 paragraph 1 sentence 1 letter b DSGVO acquired with the booking of a course. This regulation allows data processing as far as it is necessary for the fulfillment of a contract. The contractual relationship in the sense of the regulation also includes membership in an association. Please note that without the processing of your personal data, association membership and participation in an event or course are not possible.

If the courses you have booked take place in sports facilities of the University of Potsdam, the Film University and the Potsdam University of Applied Sciences, your data will also be processed by the Athletic Department at the University of Potsdam. If you are assigned to the alumni status group when you register for a course, the Academic Sports Center of the University of Potsdam will also randomly compare your data with the alumni portal. This data comparison verifies that you belong to the alumni status group. The legal basis for these processing shares attributable to the University of Potsdam is article 6 paragraph 1 sentence. 1 letter. e DSGVO in conjunction with § 14 paragraph 9 BbgHG. Among other things, these regulations allow the universities of the State of Brandenburg to process data in connection with the use of university facilities by students or external users.

2. In order to inform you about future events and sports offers, we need your consent. In this respect, article. 6 paragraph 1 sentence 1 letter a DSGVO is the legal basis for data processing.

3. The legal basis for the production of photographs and films by the Academic Sports Center of the University of Potsdam is article 6 paragraph 1 sentence 1letter e DSGVO in conjunction with §§ 3 paragraph 7 BbgHG, 5 paragraph 1 BbgDSG. According to § 3 paragraph 7 BbgHG the universities of the state of Brandenburg have the task to inform the public about their projects. According to § 5 paragraph 1 BbgDSG personal data may be processed by public authorities if this is necessary to fulfill the tasks assigned to you. According to this legal basis, under certain conditions, especially in connection with major events with a high public impact, photographs and films may be taken without your consent.

If photos or film recordings are made for public relations work by the Association for the Funding of Academic Sports Potsdam, the legal basis is article  6 paragraph 1 sentence 1 letter f DSGVO. This legal basis also permits the taking of photographs and film recordings without their consent if these are required for public relations work in individual cases.

Insofar as the legal bases mentioned above cannot be used for the production of photographs and film recordings, article 6 paragraph 1 sentence 1 letter a DSGVO (consent) is the legal basis for data processing. If the photographic material enables conclusions to be drawn about the health data of the persons depicted, express consent to the processing of special categories of personal data in accordance with article 9 paragraph 2 letter a DSGVO is also the legal basis for data processing.  

If the photographs and/or film recordings are taken during an existing employment relationship with the university, the legal bases set out above are not applicable pursuant to article 88 DSGVO in conjunction with article 88 DSGVO. § 26 paragraph 2 BbgDSG in principle also requires a (written) consent of the employees concerned.

The use / publication of the picture material is subject to the regulations of the DSGVO and §§ 22 to 24 KunstUrhG. You will find information on this at the end of the information on data protection.

Right of withdrawal

If data processing is based on consent, you have the right to revoke your consent at any time. Revocation of your consent does not affect the legality of the processing that has been carried out on the basis of your consent until revocation.

Duration of data storage

1. Booking documents are kept according to the requirements of § 147 AO for a period of 10 years.

2. If you have given us your consent to inform you about future events and sports offers, we will store your contact details for a period of 10 years.

3. For photos and film recordings made on the basis of a consent, the storage period depends on the period for which you have given us permission to use the recordings. If the photographs were taken on a legal basis or if you have given us permission for an unlimited period of time, they will be stored for a period of up to 10 years. In addition, regular reviews will take place to determine the necessity of continuing the storage. Recordings that are no longer required are deleted in the course of the review.

Transmission of data to third parties

If you have consented to the publication of photographs or film recordings, or if, in exceptional cases, their use is also permitted without consent in accordance with § 23 KunstUrhG (cf. the following information on KunstUrhG), the recordings may be transmitted to publishers and comparable recipients for this purpose.
Your data will not be transferred to other third parties.

Your rights

You have the right to request information from us about the processing of your personal data. In addition to a copy of the personal data, this right of information also includes the purposes of data processing, data recipients and the storage period.

Should incorrect personal data be processed, you can demand that we correct this data. If the legal requirements of article 17 or 18 DSGVO are met, you also have the basic right to delete personal data or to restrict processing. Please note that a limited processing of the data may not be possible under certain circumstances. You have the right to receive your personal data in a structured, common and machine-readable format or to request that it be transferred to another responsible party (Art. 20 DSGVO).

Insofar as data processing is permitted by law without your consent, you can object to the processing under the conditions of article 21 DSGVO.

We would like to ask you to contact us to exercise your above mentioned rights:

Association for the Funding of Academic Sports Potsdam Mr. Robert Deparade
Chairman of the association
Am Neuen Palais 10, Haus 13
14469 Potsdam
Phone: +49 331 977-1413
E-Mail: rdeparad@uni-potsdam.de
 
University of Potsdam
Academic Sports Center
Frau Maren Schulze
Director
Am Neuen Palais 10, Haus 13
14469 Potsdam
Phone: +49 331 977-1736
E-Mail: maren.schulze.1@uni-potsdam.de
 
If you have questions regarding data protection, you can contact the University of Potsdam's data protection officer

Dr. Marek Kneis
Am Neuen Palais 10
14469 Potsdam
Phone: +49 331 977-124409
Telefax: +49 331 977- 701821
E-Mail: datenschutz@uni-potsdam.de

If you believe that your personal data is being processed unlawfully, you have the right to lodge a complaint with the competent data protection supervisory authority.

The previous conditions of participation remain unaffected and are supplemented as follows:

Our excursions are available primarily to students and, if places are available, to members of the university. In case of further free capacities, individual places can be taken up by external users in exceptional cases on request.

Registration

With the registration you enter into a binding contract. This is only valid when the deposit fee of at least 50 percent of the total amount or the correspondingly stated deposit fee is paid by direct debit. 

The balance must be paid at least two months prior to the start of the course without further request from the Academic Sports Potsdam, unless otherwise stated in the course announcement.

Cancellation by participants

Until the beginning of the event, it is possible to cancel the booked sports leisure time in writing. The date of receipt of the letter by the Academic Sports Potsdam is decisive for cancellations.

For cancellations the actual costs incurred, but at least 50.00 Euro, must be paid.

Refunds are only possible upon written request up to 14 days after the start of the course, stating BIC and IBAN and possibly power of attorney in case of co-booking!

A non-participation of the enrolled person without a written cancellation will be considered as a withdrawal. Consequently, the actual costs incurred, but at least 50.00 Euro, must be paid.

Cancellation by organizer

A withdrawal by the organizer is possible up to four weeks before the start of the course if the minimum number of participants is not reached or the contractual partners at the destination withdraw. A financial refund of the paid amount will be made.

Insurance / Liability

The participants are responsible for their own insurance coverage. It is therefore recommended that participants take out liability, accident, health, cancellation and luggage insurance.

According to the decision of the Federal Social Court (Az.: B 2 U 13/13 R of 4.12.2014), it cannot be guaranteed that students are covered against accidents. In this respect, it is a decision for each individual case.

Liability of any kind (in case of theft or other damages) will not be accepted by the organizer.

The participants are responsible for the compliance with passport and customs regulations for courses abroad.

General information about the courses

The courses are designed as group travel. The arrival is binding according to the announcement of the respective course.

Double rooms are not available for accommodation. The rooms will be distributed on site. In case of differences, the lottery will decide.

For organizational reasons, each participant acknowledges that personal data (address, date of birth, telephone number) will be passed on to the respective cooperating contractual partner.

If confirmation of registration, booking vouchers or proof of status cannot be presented at the start of the course, the trainer is entitled to record the personal data on presentation of the identity card and to pass them on to the Academic Sports Potsdam.

In the event of payment differences between the participant and the Academic Sports Potsdam, the trainer is obliged to record the personal data on presentation of the identity card and to forward them to the Acedemic Sports Potsdam.

Each instructor acknowledges the booking conditions and the specific course information. Failure to do so may result in exclusion from the course without any financial refund.

The minimum age for participation in courses of the Academic Sports is usually 18 years. The following regulations apply to the participation of minors:

1. Children under 16 years

Children and adolescents up to the age of 16 years are generally not allowed to participate in courses of the Academic Sports Potsdam . Exceptions with regard to the sole participation are the separately designated children's sports groups within the FamFIT offer of the  Academic Sports Potsdam . Here the registration has to be made by the parents with the status of the parents.

2. Participants aged between 16 and 17 years - also enrolled students

Adolescents aged 16-17 years require the consent of a parent or guardian to participate. Participation can be denied by the Academic Sports Potsdam if there are reasons related to the person or behavior of the young person or the specific requirements of the offer/sport of the event speak against participation. Students pay the price of tariff group 1 in accordance with the conditions of participation of the Academic Sports Potsdam . Like all non-university members, the group of people addressed here is neither insured against accidents nor against liability when participating in courses of the Academic Sports Potsdam.  

Training in the fitness clubs of the Academic Sports Potsdam is only permitted from the age of 18. It is not permitted to bring younger people.

In any case, a declaration of consent must be filled out.