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Since January 1, 2025, the University of Potsdam has been required to receive and process e-invoices in accordance with the Brandenburg E-Government Act (BbgEGovG) and the Brandenburg E-Invoicing Regulation (BbgERechV). This requires a new focus on the order number, which you receive from the purchaser or the procurement department, and the cost centre for which the order is placed. This information is mandatory on the invoice.

Information on electronic invoicing

Mailbox for incoming invoices

Please send your electronic invoice to the email address rechnung@uni-potsdam.de.

 

Attachment and formats

Your email may only have one file attachment. If you want to send multiple documents (invoice, delivery note, or other invoice-related documents), please combine them into one document.

Invoices can be processed in the following formats:

  • XRechnung (XML file)
  • ZUGFeRD formats (PDF file)

 

Important information

  1. The most important information is the cost centre (8-digit number without spaces) and the order number that was sent to you when the order was placed.
  2. For XRechnung invoices, enter the following information in the corresponding fields:
    • Route ID: 12-121232086719938-29 in field (BT-10) “Käuferreferenz" (buyer reference)
    • Cost centre in field (BT-19) “Kontierungsinformation" (account assignment information)
    • Order number in field (BT-13) “Bestellnummer "(order number)

 

Questions

If you have any questions about sending your invoice, please contact dmsup-serviceuni-potsdamde.

If you have any questions about payments in general, please contact accountinguni-potsdamde.