I have a question and/or would like to submit documents. How do I reach the doctoral office of the Faculty of Science?
The Doctoral Office has regular opening hours for visitor traffic.
Tuesday 9-11 am and 1-3 pm; Thursday 9-11 am.
Shortly before the deadline, better to make an appointment (by e-mail or telephone). Alternatively, you can use the letterbox of the Doctoral and Habilitation Office in the entrance area of House 28 to hand in documents.
For questions, you can always send an e-mail to firstname.lastname@example.org or call 0331 977 2965.
Is it possible to submit the documents for the notification of doctoral intention/supervision agreement digitally?
Yes in part, please send all required documents in ONE e-mail to email@example.com.
the fully completed and signed supervision agreement.
scan of the Bachelor's and Master's transcripts.
Attention! An exception is the supervision agreement: Here, digital signatures of the doctoral candidate and the supervisory team are accepted. However, the original signature of the subject representative is required. This form must be submitted to the doctoral office.
Can I also submit my dissertation and the documents for opening my doctoral procedure digitally?
Digital submission of the dissertation/thesis is possible.
Please submit the documents completely in ONE email! You are encouraged to use the BoxUP and email a LINK to download your documents. Furthermore, please give file names in the order according to the checklist of the opening application (for example: 01Thesis, 02OwnContribution, 03Abstract, 04Agreement of Supervision, 05CV...). Emails with file attachments that do not comply with this format cannot be processed.
The original opening application must be accompanied by the fully completed and signed opening application form with the original signature of the subject representative of the doctoral committee; all other signatures can be submitted digitally.
The following documents must then be submitted in original as soon as possible:
a printed copy of the dissertation/thesis
affidavit of the first submission of the dissertation to a university and of independence
certified copy of the degree certificate
If necessary, a printed copy can also be requested by reviewers and must be provided subsequently.
Rules for conducting the defense / video conference
Disputations/habilitation colloquia/rehearsal lectures are to be conducted in attendance.
The online participation of individual committee members is possible upon request.
A subsequent nomination or online connection of individual commission members must be applied for by the chairperson of the examination commission in good time before the date on which the examination is to take place. The number of commission members connected should not exceed the number of commission members present in person.
The online participation and the assignment of grades of the members connected online must be confirmed by them afterwards.
Participation and guest lists for the minutes are also possible via a screenshot. For this purpose, all participants must be recognisable with their full names.
What is the difference between enrollment and registration for doctoral studies?
You can apply for enrollment for doctoral studies at the Registrar's Office after you have received approval from the doctoral committee.
A letter will be send to you after the doctoral committee meeting that includes a page "Anzeige der Promotionsabsicht". This needs to be uoploaded with other files at online enrollment.
Who is the responsible subject representative for my field?
What should be the length and language of the dissertation?
§9 (2) of the doctoral regulations states that a dissertation should not exceed approx. 100 pages DIN A4 (subject-specific guidelines may deviate from this regulation) and should be written in German or in English.
How do I find a doctoral seminar?
Many departments and institutes offer doctoral seminars. Please contact your supervisor for more information. Further possibilities are offered by the Potsdam Graduate School (https://www.uni-potsdam.de/de/pogs/).
How much teaching experience must be gained and how is this demonstrated?
The amount of teaching experience expected is approximately 2 SWS for one semester. Please have your primary supervisor confirm this in a formal letter.
Is an extension of the regular enrollment period possible?
Delays in the course of the doctorate can have various reasons. If more than six years elapse between the notification of a doctorate and the submission of the dissertation, an application must be made for an extension of the acceptance as a doctoral candidate by a further year. A further extension is only possible in exceptional cases (periods of childcare and personal hardship can be taken into account). The decision on an extension is made by the doctoral committee.
Do I have to report the discontinuation of a doctorate?
Yes, a short notification to the doctoral office is sufficient, which should be signed jointly by the doctoral candidate and the supervisor.
What happens if the main supervisor leaves the University of Potsdam during the doctoral thesis?
As long as the main supervisor remains a habilitated member of the University of Potsdam, there will be no changes.
However, if he or she is appointed to another university or rehabilitates to another faculty, the dissertation must be submitted to the doctoral office no later than three years after the change.
Do doctoral candidates have to remain enrolled after the opening of the doctoral process?
No. Please notify the Department of Student Affairs of your de-registration via PULS or by email.
Does a previous publication jeopardize a doctorate?
No, the goal of any scientific activity is ultimately the publication of the results. However, care must be taken to ensure that the name of the doctoral student is listed on the publication or poster. Anything else is a violation of recognized authorship rules.
How long does the procedure take after submission of the thesis?
Please allow at least three months between submission and disputation. Delays may occur, for example, if expert opinions are submitted late, a revision is required, or the scheduling of the oral examination proves difficult. The doctoral office will keep you informed when important milestones have been reached.
When can I start using the title?
You may use the title 'Dr. rer. Nat.' or 'Dr. Ing.' after you receive the certificate. Following the successful disputation, the dissertation must still be published before you can receive the certificate.