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Submission Guidelines for the University of Potsdam’s Central Event Calendar

Members of the University of Potsdam may add events to the University of Potsdam’s central event calendar, provided certain requirements are met.

All submissions are reviewed by the online editorial team of the Press and Public Relations Department before they are published. Submissions are generally reviewed and approved within 48 hours.

The following guidelines apply:

  • All information must be complete and accurate.
  • The event description must be clear and informative.
  • The event must be directly related to the University of Potsdam.
  • Do not provide personal contact information. Any information entered here, including information provided under “Contact,” will be publicly visible in the event calendar and thus on the web.
  • Any images and documents uploaded must meet the following requirements: images must be 1024 x 768 pixels in .jpg or .png format and no larger than 1 MB; documents must be in .pdf and no larger than 2 MB per file. Do not use special characters, umlauts, or spaces in the file name. Images without a source credit will be deleted.
  • For IT security reasons, Zoom links and passwords should not be included in the event calendar. We recommend sending access information to interested participants by email. Information on how to register may be provided in the “Description” field.
  • External URL shorteners and tracking software may not be used. Any such links will be deleted before publication.
  • To keep the calendar easy to navigate, please select no more than 10 subject areas and make sure they are relevant to event. The online editorial team reserves the right to adjust the subject areas as necessary.
  • For events that take place over an extended period (e.g., exhibitions), you may submit the opening event, which will appear on the homepage. In certain cases, related or accompanying events (such as a closing event) may also be submitted separately. An event may not be entered as running continuously for its entire duration; such entries will be removed by the system.
  • Events consisting of multiple sessions (e.g., workshops) should be entered only once. Enter the date of the first session and provide information about subsequent sessions under “Additional Information” or explain the event schedule in the short description.
  • For an event series (e.g., a public lecture series), each event must be entered separately. Event series may not be entered as a single continuous event; such entries will be deleted.

An event may be rejected if it:

  • has no (or insufficient) connection to the University of Potsdam.
  • does not take place at the University of Potsdam and is not organized by the University of Potsdam or members of the University of Potsdam.
  • is not of general interest to members of the University of Potsdam.
  • is intended only for employees of the University of Potsdam (these events are listed in the intranet events calendar).
  • was created solely as a reminder of a deadline or application period.
  • is affiliated with a political party.
  • contains advertising.

If a submission does not meet all or some of the requirements for publication, we will contact you.

Please submit any requests for changes to the online editorial team of the Press and Public Relations Office.
E-Mail: onlineredaktionuni-potsdamde

For more information on global and local events calendars, please refer to the Content Management Guide on the intranet.