1 00:00:01,538 --> 00:00:04,938 ACCESSIBLE WEB SEMINARS AND LECTURES 2 00:00:05,338 --> 00:00:10,377 This tutorial is about how to plan, execute and follow up 3 00:00:10,377 --> 00:00:14,464 on accessible web seminars and online lectures. 4 00:00:14,863 --> 00:00:20,194 But first: What makes an online course accessible? 5 00:00:20,548 --> 00:00:26,794 That all students are able to use the digital content without outside help. 6 00:00:26,794 --> 00:00:33,759 This means that teaching material, Moodle courses and Zoom meetings are designed to be accessible. 7 00:00:33,892 --> 00:00:38,188 Your attitude is also important - because inclusion begins in the mind. 8 00:00:38,631 --> 00:00:42,758 Show the students that you are ready to provide support and 9 00:00:42,758 --> 00:00:47,736 encourage them to express specific needs right at the beginning of the semester, 10 00:00:47,736 --> 00:00:51,035 so that everyone can successfully take part in the events. 11 00:00:51,220 --> 00:00:54,013 STEP 1: PREPARING THE LESSONS 12 00:00:54,254 --> 00:00:57,604 In addition to planning content and didactics, you should 13 00:00:57,604 --> 00:01:00,639 also consider the issue of accessibility from the start. 14 00:01:00,816 --> 00:01:03,182 Begin by asking yourself 15 00:01:03,182 --> 00:01:07,620 which formats, platforms and materials you want to use 16 00:01:07,620 --> 00:01:10,346 and check their individual accessibility. 17 00:01:10,634 --> 00:01:18,595 All documents provided, e.g. semester plans or seminar reading material, should be accessible PDFs. 18 00:01:18,595 --> 00:01:23,816 So they are easy to read with screen readers and magnifying software. 19 00:01:23,816 --> 00:01:30,230 Learn how to create these documents in the "Accessible PDF documents" tutorial. 20 00:01:30,607 --> 00:01:36,532 When designing your text documents, images and graphs, ensure that they are 21 00:01:36,532 --> 00:01:41,542 clearly structured and use colors that contrast sufficiently with one another. 22 00:01:41,542 --> 00:01:46,987 Complementary colors, such as blue and yellow, differ particularly strongly. 23 00:01:47,231 --> 00:01:52,020 But, be careful: Avoid the complementary colors red and green, 24 00:01:52,020 --> 00:01:56,772 because people with a red-green colorblindness cannot see any difference here. 25 00:01:56,772 --> 00:01:59,940 To ensure the best possible legibility, use 26 00:01:59,940 --> 00:02:06,009 sans serif fonts, e.g. Arial or Helvetica. 27 00:02:06,009 --> 00:02:10,032 If you are using visual or audio content, remember to provide 28 00:02:10,032 --> 00:02:15,762 videos with subtitles and, if possible, audio descriptions. 29 00:02:15,762 --> 00:02:19,465 Audio content also requires a transcript. 30 00:02:19,642 --> 00:02:24,353 All information, documents and the access data for the next Zoom meeting 31 00:02:24,353 --> 00:02:28,757 should be made available at least three days prior to the date 32 00:02:28,757 --> 00:02:34,424 so that all students can prepare for the course according to their needs. 33 00:02:35,133 --> 00:02:40,395 You will most likely make your material available via email, cloud storage 34 00:02:40,395 --> 00:02:44,389 or, even better, on the Moodle learning platform. 35 00:02:44,389 --> 00:02:47,075 You should note the following: 36 00:02:47,075 --> 00:02:53,005 Add an image description to the files, images, and graphs provided. 37 00:02:53,337 --> 00:02:57,167 For example, if you upload a PDF with the seminar reading material, 38 00:02:57,167 --> 00:03:04,086 add the title of the text and a short description, e.g. the exact source. 39 00:03:05,130 --> 00:03:07,724 Likewise for images or graphs. 40 00:03:07,724 --> 00:03:10,220 First upload your picture. 41 00:03:10,220 --> 00:03:13,521 Then give a brief description of the image, 42 00:03:13,521 --> 00:03:16,913 consisting of: 1.) The image type 43 00:03:16,913 --> 00:03:20,362 (e.g. photo, line drawing, pie chart) 44 00:03:20,539 --> 00:03:24,657 2.) a short, objective description 45 00:03:24,657 --> 00:03:27,786 and 3.) the copyright notice. 46 00:03:28,539 --> 00:03:32,688 There are also a few details to consider when it comes to links. 47 00:03:32,865 --> 00:03:36,178 Do not use the actual link in the text, 48 00:03:36,178 --> 00:03:40,000 but rather add a link to a meaningful term. 49 00:03:40,199 --> 00:03:46,349 An example: Instead of copying the link to the homepage of the University of Potsdam 50 00:03:46,349 --> 00:03:53,796 into the text field, write "Universität Potsdam", highlight the word and click on the link symbol. 51 00:03:53,796 --> 00:03:56,569 You can insert the link address here. 52 00:03:56,569 --> 00:04:01,531 You can also choose to have the link open in a new window. 53 00:04:01,730 --> 00:04:06,900 This will ensure that your course remains open in the browser. 54 00:04:07,741 --> 00:04:13,374 A short description for your link is also very helpful. 55 00:04:13,374 --> 00:04:18,386 For example: "Link to the homepage of the University of Potsdam". 56 00:04:18,780 --> 00:04:21,819 STEP 2: HOLDING A SEMINAR OR LECTURE 57 00:04:21,851 --> 00:04:25,251 Now you can start your web seminar or your online lecture. 58 00:04:25,795 --> 00:04:29,464 Set up your monitor so that you are looking straight into the camera 59 00:04:29,464 --> 00:04:34,307 and ensure a lighting in which your face is clearly visible when speaking. 60 00:04:34,451 --> 00:04:40,000 Avoid places with loud background noise and mute your phone. 61 00:04:40,000 --> 00:04:43,479 Carpet and curtains help to reduce room noise. 62 00:04:43,590 --> 00:04:50,944 To be easily understandable, use an external microphone instead of the computer microphone. 63 00:04:50,944 --> 00:04:54,459 Speak into the camera clearly and at a moderate pace 64 00:04:54,459 --> 00:04:56,954 to enable lip reading. 65 00:04:57,929 --> 00:05:01,304 In consideration of participants with visual impairments, 66 00:05:01,304 --> 00:05:04,874 choose a clear, neutral background 67 00:05:04,874 --> 00:05:08,209 and avoid distracting patterns or details. 68 00:05:08,386 --> 00:05:13,349 Most likely, you will conduct your seminar or lecture through Zoom. 69 00:05:13,504 --> 00:05:17,656 This software has some handy tools. 70 00:05:17,900 --> 00:05:24,285 A useful feature is to record the session so that you can provide it later. 71 00:05:24,684 --> 00:05:31,367 Caution: Please ask for the consent of the participants via email BEFORE the first recording 72 00:05:31,367 --> 00:05:35,336 so that everyone involved can decide as anonymously as possible. 73 00:05:35,336 --> 00:05:39,118 Please ask again at the beginning of the first session. 74 00:05:39,539 --> 00:05:41,997 To enable the recording of meetings, 75 00:05:41,997 --> 00:05:45,432 first activate the cloud recording. 76 00:05:45,543 --> 00:05:51,414 To do this, click on the settings wheel in the top right of your zoom start screen. 77 00:05:51,414 --> 00:05:56,049 Under "General" select "View more settings". 78 00:05:56,049 --> 00:05:59,607 A new window will then open in your browser. 79 00:05:59,607 --> 00:06:03,036 Under "Settings" select the "Recording" tab 80 00:06:03,036 --> 00:06:06,567 and select the options for cloud recording. 81 00:06:06,744 --> 00:06:10,492 You can choose from several options. 82 00:06:10,492 --> 00:06:16,718 It is best to choose the active speaker and the gallery view to be recorded. 83 00:06:16,873 --> 00:06:20,103 You can also record the chat history here. 84 00:06:20,391 --> 00:06:24,536 It is also possible to record pure audio. 85 00:06:24,536 --> 00:06:27,424 This can be a good option 86 00:06:27,424 --> 00:06:32,836 in case seminar participants have not consented to video recording. 87 00:06:33,324 --> 00:06:37,709 You can also date your recordings with a time stamp 88 00:06:37,709 --> 00:06:43,974 and record a miniature view of the speaker when screen sharing. 89 00:06:44,195 --> 00:06:47,992 Unfortunately, the option to have a transcript created automatically 90 00:06:47,992 --> 00:06:52,065 is currently only available for meetings in English. 91 00:06:52,596 --> 00:06:58,180 Don't forget to click "Record" at the beginning of every Zoom session. 92 00:06:58,867 --> 00:07:04,634 Another feature allows you to add live captions to your meeting. 93 00:07:04,634 --> 00:07:09,630 To do this, select the "Closed Caption" function at the bottom of the zoom screen. 94 00:07:09,874 --> 00:07:14,520 You can choose to type the subtitles yourself during the meeting 95 00:07:14,520 --> 00:07:18,129 - which could turn out to be a challenge - 96 00:07:18,129 --> 00:07:22,863 or to delegate this task to participants of the meeting. 97 00:07:22,996 --> 00:07:27,876 Alternatively, commercial providers can be included for this. 98 00:07:28,420 --> 00:07:33,454 You can also use the chat function to interact with the students. 99 00:07:33,454 --> 00:07:38,353 You can provide information about the sequence at the beginning 100 00:07:38,464 --> 00:07:41,018 and students can ask questions. 101 00:07:41,018 --> 00:07:45,000 So keep a close eye on the chat during the session. 102 00:07:45,792 --> 00:07:52,226 When using images, graphs, or videos, remember to verbalize their content. 103 00:07:52,336 --> 00:07:53,542 For example: 104 00:07:53,697 --> 00:08:00,089 "I am showing a chalcography from the 15th century that depicts the olive harvest in Apulia." 105 00:08:00,289 --> 00:08:01,298 Or: 106 00:08:01,387 --> 00:08:08,651 "This video shows assembly line production at Ford's Detroit facility in 1928." 107 00:08:10,160 --> 00:08:15,530 In the case of slideshows and presentations, you should mention the respective page numbers. 108 00:08:15,707 --> 00:08:19,428 This enables students to easily locate the content 109 00:08:19,428 --> 00:08:22,990 in the presentation provided after the course. 110 00:08:23,256 --> 00:08:28,839 It is also advisable to assign someone to write minutes of the meeting 111 00:08:28,839 --> 00:08:32,452 to record the results of the discussion in writing. 112 00:08:32,452 --> 00:08:38,600 You then provide the minutes as an accessible PDF or as a plain text document on Moodle. 113 00:08:40,111 --> 00:08:44,212 This helps anyone who wants to rework the session. 114 00:08:45,120 --> 00:08:48,004 It is also important to define the discussion rules 115 00:08:48,104 --> 00:08:52,186 at the beginning of the first session and to write them down in the chat. 116 00:08:52,607 --> 00:08:57,451 You can also post a written summary on Moodle. 117 00:08:57,606 --> 00:09:04,833 Example: The request to talk should be signaled by the participants 118 00:09:04,833 --> 00:09:08,794 in a specific way, e.g. by a visual hand signal or in the chat. 119 00:09:08,993 --> 00:09:11,806 Several people should not be speaking simultaneously 120 00:09:11,806 --> 00:09:16,342 and only the person speaking should turn on their microphone. 121 00:09:16,696 --> 00:09:21,225 Before speaking, participants should briefly introduce themselves. 122 00:09:21,225 --> 00:09:27,211 To enable lip reading, speakers should switch on the video function 123 00:09:27,211 --> 00:09:30,200 of their device and look directly into the screen. 124 00:09:30,399 --> 00:09:36,573 In seminars, it generally makes sense for all participants to switch on the video function. 125 00:09:36,573 --> 00:09:42,481 In lectures, the focus should be on you, the teacher. 126 00:09:43,480 --> 00:09:45,668 STEP 3: FOLLOW UP 127 00:09:45,695 --> 00:09:48,649 You should follow up on the course after it's finished. 128 00:09:48,693 --> 00:09:51,150 First, upload your presentation to Moodle. 129 00:09:51,150 --> 00:09:54,548 As well as the minutes of the meeting, as soon as they're finished. 130 00:09:54,725 --> 00:10:00,000 If you recorded the Zoom meeting and chat history, you can download it now 131 00:10:00,000 --> 00:10:03,011 and also make it available on Moodle. 132 00:10:03,011 --> 00:10:06,994 You can find your recordings online under "Recordings". 133 00:10:07,261 --> 00:10:14,070 Caution: After 30 days, the material in Zoom's cloud storage is automatically deleted. 134 00:10:15,020 --> 00:10:18,734 You can now add subtitles to your video. 135 00:10:18,734 --> 00:10:23,285 You can do this manually or with the help of programs such as YouTube. 136 00:10:23,529 --> 00:10:30,255 A detailed description of this can be found in the video tutorial "Accessible video recordings". 137 00:10:30,632 --> 00:10:35,254 Especially in case the material is to be made available to the public 138 00:10:35,254 --> 00:10:39,352 beyond the framework of the semester, 139 00:10:39,441 --> 00:10:42,417 it makes a lot of sense, 140 00:10:42,417 --> 00:10:46,900 especially for lectures or conference recordings. 141 00:10:47,820 --> 00:10:49,905 CHECKLIST - SUMMARY 142 00:10:49,911 --> 00:10:54,733 I will briefly summarize what to pay attention to when creating an accessible video. 143 00:10:55,000 --> 00:10:57,699 Plan the accessibility right from the start 144 00:10:57,699 --> 00:11:03,702 and show the students that you are happy to respond to their needs. 145 00:11:03,901 --> 00:11:08,466 Make texts, videos, images and links available in an accessible manner. 146 00:11:08,899 --> 00:11:11,548 Establish clear discussion rules 147 00:11:11,548 --> 00:11:15,708 and ensure high lighting and sound quality during meetings. 148 00:11:16,018 --> 00:11:18,738 Verbalize visual content, 149 00:11:18,738 --> 00:11:23,765 add live captions if possible, and record the session. 150 00:11:24,120 --> 00:11:29,841 Provide presentations, minutes and video recordings 151 00:11:29,841 --> 00:11:32,269 after the meeting and add subtitles. 152 00:11:34,213 --> 00:11:37,421 If you do run into technical difficulties, 153 00:11:37,421 --> 00:11:44,771 you may contact the "Zentrum für Informationstechnologie" (short: ZIM).