Opening of the examination process

What does "open the examination process" mean? 

The opening of the doctoral examination process is the date of submission of your dissertation to the office and the subsequent appointment of the examination committee and the reviewers by the doctoral committee. 

Please take note of the regulations for Doctoral Degree Studies of the Faculty of Science. Many questions will be clarified by reading them.

The documents for the opening of the doctoral procedure can currently be submitted in paper form in person with an appointment or digitally by email. Please choose one option and submit only complete documents to the office. 

If you have any questions or would like to make an appointment to submit the documents, please feel free to write an email to prommnfuni-potsdamde.

Documents (submission in paper form)

If you want to request the opening of your examination process you have to hand in several documents to the staff of the Office of the Doctoral Board

According to § 12 of the Regulations and in due consideration of the transitional regulations you have to hand in the following documents (Please note the deadlines for the meetings of the Doctoral Board):

  1. Request to open the examination process for a doctoral degree
  2. Certified copy of the Agreement of Supervision  (or simple copy if presenting the originals)
  3. 4 copies of the thesis and a digital version
  4. 10 copies of the abstract of the thesis, with author and title
  5. CV (signed and with information about scientific activities)
  6. List of publications (published or accepted) and/or other scientific results with evaluations, reports, reviews
  7. Certified copy of the diploma/master degree and supplement (or simple copy if presenting the originals) according to § 8
  8. a declaration that the thesis has not previously been submitted to any other university and that it has been prepared independently and exclusively with the specified resources
  9. Documentation of teaching experience
  10. Documentation of participation in the doctoral seminar
  11. Doctoral student immatriculation document (not student-ID)
  12. Police clearance certificate („Polizeiliches Führungszeugnis“), if the applicant has not been registered as a student for more than 3 months or is not an employee in public or ecclesiastic services
  13. Generally understandable summary in German for non experts (with author, institute, title of the thesis – max. 1 page)
  14. cotutelle: cooperation-contract of a joint doctoral procedure between the University of Potsdam and the foreign university approved of the Faculty Board.

The Doctoral Board usually opens the examination process on its next meeting after the submission of the complete bundle of documents. The members determine as well the reviewers and the examination committee.

 

Instructions for the digital submission of your documents

1) Please submit your documents in full in ONE email to prommnf@uni-potsdam.de! You are welcome to use BoxUP for this and send a link for downloading your documents. Please assign file names in the order according to the checklist of the opening application (for example: 01Thesis, 02ownContribution, 03Abstract, 04SupervisionAgreement, 05CV..). Emails with file attachments that do not comply with this format cannot be processed. 

2) The signature of the responsible subject representative on the opening application must be in the original. This original signature can, however, be obtained from the doctoral office in exceptional cases. All other required signatures (Own Contribution, doctoral seminar, proof of teaching experience  etc.) can be made digitally.

3) The following documents must be submitted in original as soon as possible by post or in person with an appointment. This can be done after the deadline, but before the meeting of the doctoral committee.

  • a printed copy of the dissertation (copy for display in the office) 
  • affidavit that you have not submitted the dissertation to any other university and on your independence  
  • officially certified copy of your degree certificate

 

What does happen after the opening of the examination process?

  • First, the copies of the thesis will be sent to the reviewers. They have to read and evaluate them during the following eight weeks. 
  • If all reviewers opt for acception of the thesis the chairman of the examination committee is asked to find a date for the defense. At the same time the you, as doctoral student, will receive a letter with the information that the thesis has been accepted ans that the chairman is in charge to find a date for the defense.
  • Please look at § 14 of the Regulations for details of the defense.

 

Publication-based thesis

You have a publication-based thesis if the dissertation is not in the form of a monograph but comprises predomintly submitted manuscripts and/or scientific publications.

The specific guidelines for each discipline of the faculty: 

Biology/Biochemistry

Chemistry

Computational Science (application of the general guidelines of the faculty)

Nutritional Science

Geography

Encironmental Sciences

Geoscience

Mathematics 

Physics